One of the topics to which I keep returning on this Web site, probably because itâ€™s a common challenge among creative peopleâ€”particularly those who sell what they createâ€”is time management. If you’re nodding your head because you can relate, read on.
Some of the strategies Iâ€™ve described for carving out time for creativityâ€”or for organizational tasks, for that matterâ€”include making lists, tuning out electronic distractions such as cell phones and e-mail, rising early or staying up late, and many other strategies. You can read about these ideas here if you missed my past posts:
- The bane of procrastination
- 12 ways to carve out time for creativity
- A development plan for creatives: 12 simple steps
- Taking time to make time
- Finding time to create
- Too frazzled to create?
Iâ€™d like to suggest yet another way to manage time. Do you ask yourself where to find time to write blog posts, product descriptions, social media messages, and e-mails? What about fitting in the â€œmakingâ€ process of your products, and honestlyâ€”the rest of your lifeâ€”possibly an outside job, friends, family and neighbors? Viewed as a whole, time management of all of these areas appears to be overwhelming. But broken into mini-challenges or even small chunks of time, getting to all of the tasks on your â€œto doâ€ list suddenly appears doable.
In A Simple Trick for Adding More Hours to the Day, columnist Jessica Stillman of Inc. includes a video featuring leadership coach Jason Womack, who suggests that one way to manage your time is to view it as 96 chunks of quarter-hours in a day, or 96 chunks of time x 15 minutes = 1,440 minutes, or 24 hours. Ahead of time, imagine what you can accomplish in the space of 15 minutes. Better yet, create a list ahead of time of tasks that â€œpush the peanut forwardâ€ and only require 15 minutes to finish them. Then, when you have 15 unplanned, unexpected free minutes, choose a task from your list and finish as much as you can.
Womack performed an experiment while waiting to meet with a client. He pulled out his smart phone, his electronic notebook, and a piece of paper. Then he began working through tasks. At the end of 15 minutes, he was surprised to discover he had finished nine items. Imagine how much you could get done if you used even a couple of quarter-hours in a day this way. You might not have two hours, a half-day or even a full day to devote to a detailed project, but if you can spare just a quarter-hour a day, or several of these, youâ€™ll eventually finish what you have started.
Stillman points out that this idea borrows a concept from the pharmaceutical industry, the concept of minimum effective dose (MED), orâ€”according to sociologist Dr. Christine Carter, â€œthe lowest dose of a pharmaceutical product that spurs a clinically significant change in health or well-being.â€ In How to Find More Than 24 Hours in a Day, Dr. Carter writes, â€œUnless we like feeling exhausted and overwhelmed, we need to accept that more is not necessarily better and that our go-go-go culture, left unchecked, will push us not only beyond our MEDâ€”but beyond the â€˜maximum tolerated dose,â€™ the level at which an activity (or drug) becomes toxic and starts causing an adverse reaction.â€
The bottom line appears to be, if you want to get more done every day, you need to figure out the actual length of time you need to be effective in your home life and your work lifeâ€”not the time you want to have. To me this sounds like time management is essentially about setting realistic expectations, and being able to say â€œnoâ€ to both othersâ€™ demands and the ones you make of yourself, when theyâ€™re â€œover the top.â€ What do you think?
Â© 2015 Judy Nolan. All rights reserved.
1 thought on “Setting realistic expectations for time management”
I like the 15-minute chunks of time concept. The best planner I ever had divided time that way.
I need to spend FAR FEWER 15-minute chunks on the computer if I hope to complete my pre-holiday production goals. Sadly, that may mean disengaging from teams. I’d hate to do that — so I procrastinate and I am chronically sleep-deprived.